Know your numbers.
Run your business with confidence.
We keep your books accurate and up to date, reconcile your bank acounts, M-Pesa and cash, and turn it all into clear monthly reports, so you can make better decisions, see your cash flow and get your time back.
Monthly summary Sample layout
Illustration of the kind of report we prepare. Figures are placeholders, not real results.
Why outsource your bookkeeping
Good records are the foundation of every good business decision
Many owners spend evenings sorting receipts and chasing numbers. Outsourcing puts the work in the hands of someone whose job is to do it properly, every month.
Accurate records
Every sale, purchase and expense captured and checked against your bank and M-Pesa.
Cash-flow visibility
See who owes you, who you owe, and the amount of money available.
More time for you
Spend your hours serving customers and growing, not on spreadsheets.
Fewer surprises
Regular reconciliation spots errors and missing records early, while they are easy to fix.
What we do
Practical bookkeeping services, explained simply
Choose only what you need. Most clients start with daily or monthly bookkeeping and add other services later.
Daily bookkeeping & transaction recording
We record your day-to-day money in and out so your books are always up to date and never a pile of paper.
Accounts payable & supplier reconciliations
We track what you owe suppliers and match your records to their statements, so you pay the right amount on time.
Accounts receivable & customer balances
We keep a clear list of who owes you, how much and for how long, so you can follow up on late payments.
Bank & cash reconciliations
We compare your records with bank, M-Pesa and cash-on-hand, and explain any differences we find.
Sales, purchases, expenses & invoice recording
Every invoice and receipt recorded in the right category, ready for reports and tax records.
Inventory & stock reconciliation
We match your stock records to what is on the shelf, helping you see losses, slow items and real stock value.
Payroll processing & statutory deductions support
We prepare payslips and payroll records and calculate deductions such as PAYE, NSSF, SHIF and Housing Levy, based on the rates in force and the information you give us.
VAT, PAYE & Kenya tax-record preparation
We organise and prepare the records and schedules you need for your tax filings. You or your authorised tax agent submit and sign them.
Monthly management accounts & reports
A simple monthly pack that shows how the business performed, with a short explanation in plain language.
Profit & loss, balance sheet, cash flow
The three core statements: what you earned, what you own and owe, and where your cash went.
QuickBooks Desktop & Online setup and support
Set up properly from the start, or fix and tidy an existing file, with help when you get stuck.
Accounting software setup, cleanup & training
We set up your chart of accounts, clean messy data and train you or your staff to use the system.
Industries we serve
Built around the way Kenyan businesses operate
Every sector has its own records and routines. We adapt how we work to yours.
Hardware shops
Stock tracking, supplier credit and customer accounts for fast-moving items.
Retail shops
Daily sales, M-Pesa and cash reconciliation, and stock control.
Schools
Fee records, balances per learner, and expenses by term.
Farms & agribusiness
Seasonal income and costs, inputs, produce sales and payroll.
Wholesalers
Large volumes of invoices, customer credit and supplier statements.
Contractors
Job-by-job costs, subcontractor payments and project profit.
Freelancers
Simple income and expense records and clear year-end summaries.
Service businesses
Invoicing, recurring clients and monthly profit reports.
How it works
Getting started takes three simple steps
Free consultation
Tell us about your business. We explain how we can help and what we would need from you. No obligation.
Onboarding & quote
You send your documents. We review them and give you a written quote and a clear scope of work.
Monthly books & reports
We keep your books current, reconcile your accounts and deliver reports you can actually read.
Documents you may need to provide
Depending on the service, we may ask for some of the following:
- Bank statements and M-Pesa statements
- Sales records, receipts and invoices
- Supplier invoices and statements
- Expense receipts and petty-cash records
- Stock lists or stock-take sheets
- Payroll details and staff list
- Previous financial reports and tax records
- Access to your existing accounting software file
Pricing
Clear packages. A quote based on your actual needs.
Choose a starting package, or ask for a custom quote. You will always get the price in writing before any work starts.
What affects your monthly fee
Two businesses of the same size can need very different amounts of work. The final fee depends on:
- Transaction volume
- Number of bank and M-Pesa accounts
- Payroll requirements
- Inventory complexity
- Reporting frequency
- Scope of work and state of existing records
Prices shown are starting prices and a guide only. Your exact fee is confirmed in writing after a free consultation.
Request a Custom QuoteAbout us
About the Founder
I am an accounting professional with a background in Economics and Mathematics and practical experience in bookkeeping, financial reporting, and day-to-day accounting operations.
During my time working as an Accountant in a 1,500 acre Farm in Kenya, I gained hands-on experience in accounts payable and receivable, bank reconciliations, invoice verification, financial and operational reporting, inventory records, asset management, budget and cost monitoring.
My experience working in a farm environment helped me understand the importance of maintaining accurate financial records, monitoring expenses, tracking assets, and providing reliable financial information to support business decisions.
Over the years I have amassed a wealth of experience in software development - including QuickBooks Desktop, QuickBooks Online, and Zoho Books, to strengthen my ability to support businesses with organized and efficient bookkeeping processes.
I started ClearBooks Accounting & Bookkeeping Services with a simple goal: to help small and medium-sized businesses maintain accurate financial records, understand their financial performance, monitor cash flow, and make more informed business decisions.
I believe every business deserves reliable bookkeeping and clear financial information, regardless of its size. My approach is built on accuracy, accountability, confidentiality, continuous learning, and a commitment to helping business owners spend less time worrying about their records and more time growing their businesses.
How we work
- Accuracy first: records are checked against your statements.
- Plain language: reports you can understand and use.
- Confidential: your information is used only for your work.
- Transparent: a written quote and scope before we start.
- Honest about limits: we say when you need a licensed professional.
FAQ
Questions business owners often ask
How much does your service cost?
Our packages start from , and per month. The final fee depends on transaction volume, number of accounts, payroll, inventory complexity, reporting frequency and scope. You get a written quote after a free consultation.
Is my financial information kept confidential?
Yes. We use your records only to do your work and do not share them without your permission. You can ask us to sign a confidentiality agreement.
Can you work with me remotely?
Yes. You can send documents by WhatsApp, email or photos of receipts, and we can hold review calls. In-person visits can be discussed depending on location.
Which accounting software do you work with?
We support QuickBooks Desktop and QuickBooks Online, and can also work in well-organised Excel or spreadsheet records. Tell us what you already use and we will advise.
How does onboarding work?
After your free consultation, you send the documents we list. We review them, agree the scope and quote, then set up your books and start regular monthly work.
Can you file my tax returns or represent me before the tax authority?
We prepare the bookkeeping records and schedules that support your tax filings. Filing, signing and representation are done by you or your authorised tax agent, unless we have agreed otherwise in writing and are properly authorised.
My records are a mess. Can you still help?
Yes. Data cleanup and catch-up work is a common starting point. We review what you have and quote for the cleanup separately.
Do I have to sign a long contract?
We offer flexible arrangements depending on your needs. You can choose a short-term agreement, a monthly arrangement, or a longer-term contract where necessary.
Contact us
Let's talk about your books
Book your free, no-obligation consultation. Tell us a little about your business and we will explain how we can help.
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